Whether you are planning a meeting, seminar, or concert, it’s very likely you’re going to need the help of an audio-visual provider. These providers can handle all the sound and viewing needs of your presentation or show and let you focus on the other aspects of planning. However, it’s not always best to go with the in-house audio-visual provider.
Just because the venue you’re renting out supplies in-house experts, doesn’t mean you always have to hire who they recommend. In fact, you are typically free to hire whoever you want to do the job. We highly encourage you to do so as well because there are many benefits you can receive from outside hiring.
To make your presentation memorable you will want to be able to utilize the best in audio visual technology available. Many in-house and smaller firms don’t have access to the latest technology. However, when you opt for hiring nationwide audio visual production providers, you will have access to all this new technology. Your presentation participants are going to be more impressed when given new equipment to work with than old worn-out equipment.
When you make the decision to hire outside of the venue, you get a team that is dedicated to meeting your needs. Many in-house venue providers hold the venues needs before yours as they rely on the venue for future jobs. Outside providers have no interest in the venue, they only care about impressing you, their client. It’s much better to have a team that is devoted to getting it just right for you. Plus, when you hire outside you don’t have to worry about your audio-visual laborers running back and forth between multiple presentations. With in-house providers, it’s all too common for laborers to be moving back and forth between multiple rooms in the venue, which leads to less support for your presentation or show.
Another extremely important consideration to take into account is the billing process. With an outside provider, you are supplied with the price for the services they’re going to perform. When they are done, you simply get the bill for that amount and pay them. When you utilize an in-house firm, they tend to attach the bill to that of renting the venue. The in-house firm will typically add expenses to your bill as they see fit, such as extra laborers. This happens all too much without consulting the venue renter. You don’t want to be stuck with a massive bill at the end of your stay. By separating the venue rental price and the price of the audio-visual provider, you can better plan what the overall price will be.
When it comes to hiring an audio-visual provider, there are some things you need to consider. The most important is to hire an outside provider for the many reasons listed above. Although it may seem difficult to say no to the in-house venue offer, you will thank yourself later down the road for doing so.
